Edit, pause, resume, or delete a scheduled task

Use the Scheduled Tasks dashboard when recurring work needs an update, a temporary pause, a one-time run, a different owner, or cleanup. Managing a task does not spend credits by itself; credits are used when an AI Tool or Joule run starts.

Before you start

Open Scheduled Tasks from the app sidebar. The Overview tab summarizes task health, and the Manage tab lists each task with its type, status, schedule, last run, and next run.

Actions depend on the task's current status and your relationship to it. The execution owner can manage the task's private setup and runs. Workspace owners and admins can handle governance actions such as recipients, deletion, and taking over an eligible task, but that role alone does not reveal another person's private inputs or run output.

Open a task's controls

1. Go to Scheduled Tasks.
2. Select Manage.
3. Find the task you want to change.
4. Open its row actions menu or select the row, then choose View details.

The detail sheet shows only the actions currently available to you. For example, an active task can show Run now, Pause, Edit, and Delete. A paused or failed task can show Resume when it is ready to be restarted.

Edit an AI Tool or Joule task

Select Edit to change future work without rewriting past runs or outputs.

For an AI Tool task, editing opens the saved tool inputs so you can update the values and schedule used by later runs.

For a Joule prompt task, the edit dialog can update what Joule does, where it works, and when it runs. Review the fields shown for the task, which can include:

• Name, description, project, prompt, and additional instructions.
• Saved attachments.
• Schedule, timezone, and optional maximum-run or auto-pause settings.
• AI model, effort, workspace size, and whether Joule can use earlier runs of this task.

Save the changes only after checking the complete setup. Material changes to a task that uses connected accounts may require approval or consent again before a future action can proceed.

Duplicate a Joule prompt task

Use Duplicate from a Joule prompt task's row menu when you want a separate copy to adapt. The copy keeps the saved prompt setup and schedule, uses a name such as “Copy of [task name],” and starts paused. Maximum runs are not carried over, and the copy starts with you as its email recipient.

Open the copy before resuming it. Update its name, project, prompt, attachments, schedule, recipients, and other settings so it does not unintentionally repeat the original task.

Manage run-update email recipients

Choose Manage email recipients when you are the execution owner or have workspace governance access.

You can select current workspace members who should receive eligible run-result emails. A task can store up to 100 recipients. Saving an empty list means no run-result email is sent for that task. Members without a verified email can remain selected, but delivery for that run is skipped.

Recipient selection does not grant access to private task inputs, Joule sessions, or run output. Email delivery can also depend on notification preferences, rate limits, and other delivery safeguards.

Review ownership or take over a task

The task Overview shows both Created by and Execution owner. The execution owner controls the private setup and can see private run details.

If the original execution owner is no longer available, an owner or admin may see Take over task. Review the confirmation carefully:

• Any run in progress is canceled.
• The previous owner's attachments, connections, and approvals are removed.
• For a Joule task, you choose one of your active projects.
• The task stays paused after the transfer.
• You can review and edit the current setup, but you do not gain access to the previous owner's past run results.

Reconnect anything the task needs, review recipients and private settings, then resume it only when the new setup is ready.

Pause or resume a task

Use Pause when you want to stop future scheduled runs without deleting the task. Pausing also stops queued or active work for that task. The task remains in the dashboard so you can review its schedule and retained history.

Use Resume when a paused or failed task is ready to run again. Resuming recalculates the next run and clears the task's visible consecutive-failure tracking. Before resuming, resolve any credit, project, source-data, connection, approval, or repeated-run issue that caused the stop.

You can select multiple rows on Manage to pause or resume eligible tasks together. Ampere skips selected tasks that your access does not allow you to change.

Run a task now

Use Run now to start one run without waiting for the next scheduled time. The task keeps its normal schedule for future runs.

Run now can use credits just like a scheduled run. Review the prompt, tool inputs, files, project, connections, and approval requirements first. If those need to change, edit the task before starting the run.

Cancel one run without deleting the task

Open the task's Runs tab to cancel queued or active work when Cancel is available. Confirming Cancel run stops that run and keeps its history. It does not delete the scheduled task or remove its future schedule.

Use Cancel run for one in-progress occurrence, Pause to stop the task's upcoming schedule, and Delete when the recurring task itself should be removed.

Delete or archive a scheduled task

The Scheduled Tasks dashboard labels this action Delete. When you manage a Joule task through Joule, the equivalent action may be described as Archive. Both refer to removing the saved recurring task from future scheduling, not deleting its past run records.

Deleting a task stops future runs, cancels work that is still open, and keeps past run history. The task deletion cannot be undone. If you only need a temporary stop, pause the task instead.

You can also select multiple tasks and choose Delete. Review the count in the confirmation before continuing; tasks that your access does not allow you to delete are skipped.